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For nonprofits

ResourcesPractical guidance for nonprofit organizations

Practical, general guidance for nonprofits preparing to seek charitable funding.

01

Prepare the two required IRS documents

The first upload needs an IRS document with “IRS” and “Department of Treasury” in the header, your organization’s name, and EIN. The second needs a photo of the 501(c)(3) determination letter received by mail. Keep a readable original copy for your organization’s records.

If the determination letter is missing, use the IRS affirmation-letter instructions linked on the application page or call 877-829-5500. Upload PDF, JPG, or PNG files up to 10 MB each. A recent payslip or bank statement is an optional third attachment, not a substitute for either required document.

02

Build a clear working budget

For your own grant planning, list the intended costs, the period they cover, existing resources, and the remaining funding gap. Separate one-time purchases from recurring costs and check that totals agree with the explanation of the work.

A budget, mission statement, board list, or impact plan can help with broader grant readiness but is not an extra required attachment in the current ACF application. Do not send additional sensitive records unless ACF requests them through confirmed instructions.

03

Grant readiness checklist

  • A clear mission statement
  • A simple program budget
  • Basic financial statements
  • A list of board members
  • Measurable goals for the funded work
04

Good governance basics

  • Hold regular, documented board meetings
  • Adopt a conflict-of-interest policy
  • Review finances at least quarterly
05

Keeping your documents ready

Most funders, including ACF, will ask for official documentation of your organization's identity and status. Keep a current copy of your EIN assignment notice (CP-575) or an EIN verification letter (147C), your Certificate of Incorporation, and recent financial records in a place your authorized representative can reach quickly.

06

Writing a stronger application

  • Answer the question that was asked, not the one you wish was asked
  • Use specific numbers: how many people, how often, at what cost
  • Explain what will change because of the funding
  • Have someone outside your organization read it before you submit
07

Disclaimer

This content is general information and is not legal, tax, or financial advice.